Article by Dawn Altnam
on 19 Nov 2012
"The cloud is changing the way businesses do everything. Where employees used to be tied to the computers in their offices to do anything work related, they can now access important files from anywhere on any laptop or mobile device. Office cultures are becoming less fixed and more “come when you want.” Work is getting done everywhere. Companies can run standard, everyday software in the cloud and let their employees access it wherever they are. Data is saved in real time and stored in a safe location away from the office. For all these reasons, the cloud means freedom to enterprise.
Cloud storage is really just the beginning, though. To really reap the benefits of the cloud, your business has to be willing to use cloud-based software. Some businesses, especially in Asia, are still a little hesitant about jumping aboard the Software as a Service (SaaS) train, but in order to fully engage the cloud, you have to use the software that’s designed for it. SaaS programs, HiringBoss included, will give your employees more freedom and give you the potential to reduce the amount of money your business spends on IT. In fact, there’s a lot of great software based in the cloud that can make your business run more smoothly.
Even if you’ve migrated many internal departments to software in the cloud, you likely still have some of your services based locally, in or very near your office. There’s nothing wrong with that, especially if it gives you peace of mind. If you’re storing all of your important data locally, though, have you thought about a backup plan? What happens when your server goes down? Sure, there’s data recovery, but it can take quite a while and often doesn’t fully recover your data. Your business doesn’t have time for that. Days (or even minutes) without your important data and other software can mean a lot of lost revenue that you and your employees rely on.
Thankfully, backup software exists that can save information as you work. Take StorageCraft’s Shadow Backup software, for example. It takes backup snapshots of your server every 15 minutes. StorageCraft specifically gives you the option to restore the data (backed up elsewhere, even on the cloud) to your server immediately, or to entirely new machines.
Keeping up with accounting can be a crazy task, especially when you consider that sales can come in through the phone, through the Internet, email or in person. There’s a lot to consider when you look for good accounting software, especially if you and your company have grown particularly accustomed to one you’ve used for a while. Yet, cloud-based accounting software lets you keep your important sales and expenditure information somewhere safely offsite, just in case of emergency. Software like Intacct lets you choose your specific accounting solution based on your needs and lets you scale up or down as your business grows or shrinks.
Many businesses have begun using cloud software to manage their human resources departments. From things like payroll to tracking vacation time, HR processes can get tricky and muddled, especially when a large number of employees are being tracked. Good human resources cloud software can allow human resources managers to view a variety of information all in once place. Take HiringBoss for example. The hiring process is often long and complicated, though not through the fault of any employees in particular. But it’s difficult to manage a high number of résumés, along with tests and any other documentation that’s required when you’re looking to hire someone. Software like HiringBoss takes all of this information and stores it in easy to read, easy to navigate graphics and let’s you easily sort through any information that you need on each candidate. Because it’s hosted in the cloud, it’s also secure, so there are no worries about any classified information slipping through the cracks. As HiringBoss Marketing Director, Eloise Sutton-Kirkby, comments “Once a company sees the numerous benefits of placing their applicant tracking system on the Cloud there really is no going back. In terms of the reduced burden on your in-house IT department, improved processes and transparency, not to mention the comfort of data security and reduced costs, the Cloud is the future of HR software- which is why HiringBoss was conceived as a native SaaS, Cloud application from Day1.”
It can be difficult for any company to let go of tried and true business practices. Surrendering them to some far-off location in the cloud makes this no easier, but one thing is certain: the cloud can work for any business. Once you research the cloud-based SaaS offerings out there, you're sure to find tools that will help keep your business efficient and profitable far into the future.
About the author: Dawn Altnam lives and works in the Midwest, and she enjoys following the business tech world. After furthering her education, she has spent some time researching her interests and blogging of her discoveries often. Follow her on Twitter! @DawnAltnam